Coordinator, Learning Centre & Accessibility Services

Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a welcoming, inclusive, respectful, and safe environment where everyone belongs. We live these values through the strength and richness that diversity brings to our workforce and welcome contributors from equity-deserving groups including: Indigenous Peoples, Black and racialized persons, women, Persons with Disabilities, 2 Spirit, Lesbian, Gay, Bisexual, Transgender, and Queer persons.

Job Title: Coordinator, Learning Centre & Accessibility Services
Staff Bargaining Unit
Position Status: Temporary, Full-time (6-month contract), 35 hours/week
OSSTF
Department: Student Success & Wellbeing
Supervision Received: Associate Vice-President, Student Affairs
Supervision Exercised: Student Assistants, Note-Takers, Proctors
Location: Sault Ste. Marie, ON
Number of Positions: 1
Salary Scale: $60,471 to $75,589 annually.

PRIMARY FUNCTIONS:

A. Coordination of Accessibility Services 60%
B. Learning Centre Coordination 35%
C. Outreach 5%
TOTAL 100%

Reporting to the Associate Vice-President, Student Affairs, the Coordinator, Learning Centre & Accessibility Services is responsible for developing, implementing and supporting academic accommodation planning for students with disabilities at Algoma University. The focus on these services will support retention efforts and improve academic success. Please note that the expected hours for this position will be based on a 35-hour work week. Non-regular hours may be required on occasion to accommodate service to students, exams, and events

RESPONSIBILITIES:

Coordination of Accessibility Services (60%)
Develops, prepares, and submits the Annual Report on the Accessibility Fund for Students with Disabilities to the Ministry of Colleges and Universities.
Assesses Learning Centre and Accessibility Services Office financial needs and plans expenditures in accordance with the parameters of the Accessibility Fund for Students with Disabilities.
Executes, tracks, and reports on expenditures of the Accessibility Services Office.
Maintains, populates, tracks, updates, and reports on student Disability Statistics in accordance with Ministerial guidelines.
Provides documentation requirements to incoming students.
Reviews/assesses all professional documentation to determine eligibility for accessibility services and academic accommodation.
Coordinates with partners in Accessibility Services at Extension Campuses to ensure the accommodation needs of Algoma University Students are met.
Interprets medical, psycho-educational assessment, and other accessibility-related documentation in support of a student’s need for academic accommodation.
Conducts informal screening of students suspected of having a Learning Disability.
Coordinates referrals for students to the Northern Ontario Resource and Assessment Centre for further testing and arranges testing appointments. Compiles student’s prior documentation and participates in feedback sessions with Registered Psychologists upon assessment completion.
Meets individually with students to review and discuss academic needs and functional limitations.
Determines, develops, and institutes appropriate academic accommodations and individualized accommodation plans that mitigate the student’s functional limitations while preserving dignity and academic integrity.
Liaises regularly with faculty on behalf of students, resolving accommodation or accessibility questions, complications, concerns, and/or any disagreements that may arise regarding the accommodation plan.
Responsible for hiring and training note-takers, readers/scribes, proctors, and loaning of adaptive equipment.
Preparation and submission of all required timesheets.
Provides new students and prospective students with information regarding the policies and procedures of Accessibility Services.
Assists with the development, writing, implementation, and maintenance of policies related to academic accommodation and Accessibility Services.
Development, implementation, and maintenance of policies related to academic accommodation and Accessibility Services.
Creates, maintains, and communicates Accessibility Services procedures.
Provides referrals to on- and off-campus supports where appropriate, including Wellness Services, the Writing Lab, Learning Strategist/Assistive Technologist, and Financial Aid, among others.
Determines required technology and equipment for Accessibility Services and the Learning Lab.
Executes the purchasing of Accessibility Services technology and equipment and tracks and reports on the expenditures.
Researches, prepares, and submits applications for students requiring disability-related services or equipment through the Bursary for Students with Disabilities (BSWD) program.
Reviews student documentation to determine preliminary eligibility for equipment/services through this program and interviews students to determine their needs.
Learning Centre Coordination (35%)
Coordinate Accommodated Examinations (for students with accessibility needs).
Coordinate the administration of tests and exams for students with accommodations, ensuring that appropriate test and exam invigilation and proctoring practices are maintained. Ensure the integrity of the testing process and the security of testing materials. Identify and resolve student and faculty issues.
Determine and plan the testing-related academic accommodations for students with disabilities, consulting with faculty when necessary.
Work closely with the Learning Strategist/Assistive Technologist to develop and implement programs and services that support students' learning needs.
Support the application of hardware and software in the use of assistive technology.
Refer students to LS/AT positions who are eligible to receive Enhanced Services based on their assessment results.
Liaise with and coordinate support for students with accommodations with Algoma University contractors (e.g., campus counselling and wellness services).
Outreach (5%)
Coordinate with Students, Faculty, and Community (Outreach).
Act as a resource to faculty, staff, Algoma University, and high schools.
Present to secondary schools, parents, teachers, and school officials as required.

WORKING CONDITIONS:

Physical Effort: Moderate:
May require moderate physical effort: sustained periods of sitting in one place, periods of sustained keyboarding, occasionally lifting heavy boxes and/or event set-up.
Physical Environment: Moderate
Regularly work with disagreeable clients and may need to engage in nonviolent crisis intervention.
Sensory Attention: Considerable
Front-line service demands with limited level of control and frequent interruptions that may cause backtracking to resume interrupted work.
May need to accommodate irregular working hours to assist students
High need for detailed and precise work.
Frequent need to concentrate for lengthy periods of time in order to interpret student needs i.e. crisis intervention.
Mental Stress: Considerable
Ability to assess and prioritize the needs of students in a front-line, client service, multi-tasking, and fast-paced environment.
Deadlines and student needs requiring immediate attention are often conflicting.
Sensitivity for students with various emotional, personal, and social issues/ concerns/ needs. Ensure confidentiality.
Sensitivity for students with various cultural and language issues/barriers.
Moderate physical effort is required for student events, activities, arrivals, etc.
May involve working after hours to support student needs.
High pressure to meet deadlines and ensure accountability of student records.
Crisis intervention and sensitivity for students with various cultural and language issues/barriers.

MINIMUM QUALIFICATIONS

A University degree, and a minimum of three (3) years of work experience in academic accommodation planning for accessibility needs in a post-secondary setting, or an equivalent combination of education and experience, is required.
A minimum of one (1) year of experience working with international students.
Experience working with students with learning disabilities and providing academic accommodations based on recommendations in psychoeducational, medical, and other assessments is required.
Understanding of laws pertinent to accessibility services, including the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code (OHRC), is required.
One certification in Mental Health response training (Non-violent crisis intervention training, ASIST, MHFA, SafeTalk, or equivalent) is required.
Demonstrated ability to assess student needs (social, emotional, and academic), providing support with empathy and dignity while exercising good judgment and maintaining confidentiality.
Capable of leading new programming development and evaluation in student well-being services.
Knowledge or experience with assistive technology is an asset.
Strong computer skills, with experience using (or the ability to quickly learn) key technology such as collaboration tools, Microsoft applications, Google Workspace, and student records systems.
Excellent oral and written communication skills, including presentation abilities.
Strong attention to detail, with excellent organizational, interpersonal, and relationship-building skills.
Commitment to work both as a team member and independently.
Proven ability to prioritize tasks, meet deadlines, and manage time efficiently in a dynamic, fast-paced environment with multiple interruptions.
Willingness to work non-regular hours and to travel as required to Timmins or Brampton Campus.
Vulnerable Sector Police Check required.

To apply for this position, please submit a resume and cover letter at:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=325cbdb8-d490-4480-ae8d-d332911ec006&ccId=19000101_000001&jobId=546395&lang=en_CA&source=CC2
no later than 4:00 p.m. on August 1, 2025.

Algoma University is strongly committed to fostering diversity and inclusivity within our community and is an equal opportunity employer. The university invites and encourages applications from all qualified individuals who would contribute to the further diversification of our Institution, including equity-deserving groups that are traditionally underrepresented in employment (Indigenous peoples, racialized persons, women, persons with disabilities, and 2SLGBTQQIPA+ persons).
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, upon request, accommodation will be provided by Algoma University throughout the recruitment, selection, and/or assessment process for applicants with disabilities.